Calendar filters let you narrow your calendar down to the posts you care about, such as posts by a specific user, with a certain tag, or in a particular status. This guide covers every filter and how to apply them.
How to filter your calendar
- Go to Calendar.
- Click Select filters at the top right of the calendar.
- Choose the options you want in each filter. Filters take effect right away.
- To remove filters, click Reset or Clear selected at the top of the filter panel.
Available filters
Status
Show posts by their publishing status:
- Published: posts that have been published and are visible on the social profile
- Draft: posts that are ready to publish pending completion of the publishing workflow
- Failed: posts that were scheduled but failed to publish, for example because the profile was disconnected or the post didn't meet the network's requirements
- In review: posts scheduled by a contributor and waiting for approval
- Rejected: posts that were submitted for approval and rejected
- Scheduled: upcoming posts
- Processing: posts being prepared for publishing, such as image or video rendering, text formatting, or queueing
- Reminder sent: posts for which a push notification reminder has been sent to the user's device to finish publishing, for example Instagram Stories
- Reminder published: reminder posts that were published after the required steps were completed
- Reminder rejected: reminder posts that the user rejected
Users
Show posts by the team members who created them.
Tags
Show posts that have specific tags. Learn how tags work in How to create and manage tags.
Exclude tags
Hide posts that have specific tags.
Content
Show posts by the type of content they contain: Text, Link, Image, Video, Document, Mixed media, or Poll.
Queue
Show posts scheduled to specific labeled publishing queues.
Boost status
Show posts that are Boosted or Not boosted.
Advocacy
Show posts that are or aren't available in your Advocacy program (Yes or No).
Evergreen
Show posts that are Added or Not added to Evergreen.
Dark
Show posts marked Dark or Not dark.
Post type
Show posts by format: Carousel, Document, Image, Reel, Trial Reel, Spotlight, Story, or Video.
Best practices
- Share a filtered view with clients: apply filters in the Shared Calendar to give clients or contractors a view-only calendar without logging in
- Combine filters: for example, Status set to Scheduled plus a campaign tag shows everything still to go out for that campaign
- Clear filters when posts seem missing: filters stay applied until you remove them
Frequently Asked Questions
Q: Do my filters stay applied?
A: Yes. Your selected filters are saved for future use until you remove them.
Q: How do I remove all filters at once?
A: Open Select filters and click Reset or Clear selected.
Q: Can I hide posts with a certain tag?
A: Yes. Use the Exclude tags filter.
Need help?
Reach out to our support team, and we are happy to help.
Related Reading:
How to export your publishing calendar to PDF or CSV
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